Documents Action#
Attach files, photos, and documents to your farming records for visual tracking and record-keeping.
Purpose#
Store receipts, photos, certificates, manuals, and any other relevant files alongside your farming data. Documents provide visual evidence, backup records, and help track progress over time.
Key Features#
- Photo attachments - Capture images directly or upload from gallery
- File storage - Store PDFs, images, and other documents
- Module linking - Documents are tied to specific crops, livestock, fields, etc.
- Digital receipts - Keep purchase records without paper clutter
- Progress tracking - Visual timeline of growth and changes
Available In#
| Module | Example Documents |
|---|---|
| Farm | Land ownership papers, insurance policies, licenses, permits |
| Crops | Growth photos, pest images, harvest pictures, seed labels |
| Fields | Survey maps, soil test reports, land documents, aerial photos |
| Livestock | Vaccination records, purchase receipts, pedigree certificates |
| Machines | Service receipts, warranty cards, manuals, inspection reports |
| Inventory | Purchase invoices, product labels, safety data sheets |
Document Types to Store#
Legal & Ownership#
- Land ownership documents
- Lease agreements
- Insurance policies
- Government permits and licenses
- Subsidy application copies
Financial Records#
- Purchase receipts and invoices
- Sale receipts
- Bank statements
- Loan documents
- Tax records
Operational Records#
- Soil test reports
- Water quality reports
- Veterinary prescriptions
- Seed and fertilizer labels
- Equipment manuals
Visual Documentation#
- Crop growth progress photos
- Pest and disease images
- Harvest photos
- Before/after comparison shots
- Equipment condition photos
Photo Tips by Module#
Crop Photos#
- Weekly progress - Same angle each week to show growth
- Pest/disease - Close-up of affected areas with context shot
- Harvest - Document yield quality and quantity
- Problems - Capture issues immediately for expert consultation
Livestock Photos#
- Health issues - Document symptoms before vet visit
- Growth tracking - Periodic photos for development records
- Newborns - Record births with date stamps
- Injuries - Document for insurance or treatment records
Field Photos#
- Aerial views - Overview of field conditions
- Problem areas - Waterlogging, erosion, weed patches
- Boundaries - Reference photos for disputes
- Soil conditions - Before and after preparation
Machine Photos#
- Condition records - Document state before/after repairs
- Damage - For insurance claims
- Meter readings - Hour meters, odometers for tracking
Tips#
- Take photos of crop growth stages for visual progress tracking
- Photograph receipts immediately before they fade or get lost
- Store important documents like land papers and insurance policies
- Use good lighting for clear, useful photos
- Include context in photos (whole plant, not just close-up)
Best Practices#
- Clear photos - Use good lighting, steady hand, focus on subject
- Consistent angles - Same position for progress comparison
- Immediate capture - Document issues as soon as you notice them
- Descriptive names - Add notes about what the document shows
- Regular backups - Ensure documents are synced to cloud
- Organize by date - Makes finding documents easier
Frequently Asked Questions#
What file types can I upload?
You can upload images (JPG, PNG) and PDF documents. Photos can be taken directly within the app or selected from your gallery.
Is there a file size limit?
Large files may take longer to upload. For best performance, avoid extremely high-resolution images unless detail is necessary.
Are my documents backed up?
Documents are synced to the cloud when you have an internet connection. Ensure you’re connected regularly to keep backups current.
Can I share documents with others?
Team members with access to the module can view attached documents. Use the appropriate role permissions to control access.
How do I find a specific document?
Navigate to the module (crop, livestock, etc.) and open the Documents section. Documents are listed with dates for easy browsing.