Contacts Module#
Manage your farm contacts including vendors, buyers, laborers, and other business relationships. Track all transactions with each contact to see purchase and sale history in one place.
Key Features#
Contact Management#
Store and organize contacts for vendors, buyers, and other farm-related relationships.
Transaction Summary#
View all transactions with each contact including inventory purchases and crop/livestock sales.
Purchase Tracking#
When you buy inventory items and select a vendor, the purchase is automatically linked to that contact’s transaction history.
Sales Tracking#
When you record income and select a buyer, the sale is automatically linked to that contact’s transaction history.
How It Works#
Inventory Purchases#
When adding stock to inventory, select the vendor using “Bought From”. This creates a transaction record linked to that contact.
Example: If you buy ₹5,000 worth of fertilizer from “ABC Suppliers”, this appears in ABC Suppliers’ contact detail as a purchase transaction.
The contact detail shows total purchases by inventory category (e.g., “Fertilizer: ₹50,000 total”).
Income Sales#
When recording income from crops or livestock sales, select the buyer contact. This creates a transaction record linked to that contact.
Example: If you sell ₹20,000 worth of rice to “XYZ Traders”, this appears in XYZ Traders’ contact detail as a sale transaction.
Contact Detail Screen#
The contact detail screen shows a complete transaction history with that contact, combining both purchases and sales.
Features:
- Total amount purchased from the contact
- Breakdown by inventory category
- Total amount sold to the contact
- Individual transaction history with dates
Contact Types#
| Type | Description | Linked To |
|---|---|---|
| Vendors/Suppliers | People or businesses you buy from - seeds, fertilizers, fuel, feed, equipment | Inventory “Bought From” field |
| Buyers/Traders | People or businesses you sell to - crop produce, livestock, milk, eggs | Income action contact field |
| Laborers | Workers you hire for farm activities | Expense records |
| Service Providers | Mechanics, veterinarians, consultants, and other service providers | Expense records |
Tips#
- Add all your regular vendors and buyers as contacts to build a complete transaction history.
- Always select the contact when recording inventory purchases to track vendor-wise spending.
- Use contacts in income records to see which buyers purchase the most from you.
- Review contact transaction summaries to identify your biggest suppliers and customers.
- Keep contact details updated for easy communication during buying and selling.
- Use the transaction history to negotiate better prices with regular vendors.
Frequently Asked Questions#
How do I link a purchase to a contact?
When adding stock to inventory, use the “Bought From” field to select the vendor contact. The purchase will automatically appear in that contact’s transaction history.
How do I link a sale to a contact?
When recording income from a crop or livestock sale, select the buyer contact. The sale will automatically appear in that contact’s transaction history.
Where can I see all transactions with a contact?
Open the contact detail screen to see a complete summary of all purchases from and sales to that contact, including totals and individual transactions.
Can I see how much I've spent with a vendor?
Yes, the contact detail screen shows total purchases broken down by inventory category. For example, you can see “Fertilizer: ₹50,000” if you’ve bought ₹50,000 worth of fertilizer from that vendor.
Can I import contacts from my phone?
Yes, you can select contacts from your phone’s contact list when recording purchases or sales.